Connemara uses Smugmug (http://connemara.smugmug.com) to archive photos taken of the meadow, conservation and related events. Because there may be multiple people uploading to this account, some structure is necessary to prevent the site from becoming just a hodge-podge of photos and galleries.
Gallery Naming and Uploading Rules
New galleries are generally to be used for
Unless otherwise directed by staff,
Once the new Gallery has been created and saved, a description should be added as appropriate. If all of the photos are from a specific photographer, their name should be placed in parentheses at the beginning of the description – for example (Photos by Jane Doe) Members of the Meadow Committee had a wild free-for-all at their annual dinner.
As of March 1, 2011, there are almost 6500 photos and movies that have been uploaded by staff and volunteers. With this many photos, some sort of categorizing is necessary – otherwise finding something becomes increasingly impossible. Smugmug will search for photos from a year or arbitrary range of dates.
Searching and Tagging by Keyword
Smugmug also allows for searching by key words. If the search is by keyword, then the search returns entire galleries whose name contains the keyword given for the search. If multiple keywords are given, only galleries with all of the keywords are returned. For this reason, it is important that Gallery names be descriptive.
In addition, a keyword search will return individual photos that have been tagged or captioned with the given keyword(s). One or more keywords can be used (separated by spaces or commas) – for example, a flower with a bug on it might contain the tags plants flowers bugs.
Rules for Tagging and Captioning Photos
Tagging photos is very subjective and consistency in word usage is very import if searches are to be effective. What’s important to one person may not be important to others. For this reason a few generic rules should be kept in mind when tagging or captioning photos
The caption is also appropriate for the common or scientific name. A photo of a Red Oak might be captioned Red Oak (Quercus rubra) blooming in the Spring while the tags might be trees, flowers, spring
Try to use one of the following tags rather than making up new ones. Remember that specifics for a single photo can be put into the Caption if necessary.